Sources Sought Notice – Q– Pathology/Cytopathology New England Veterans Affairs Medical Centers
Notice Type: Sources Sought Notice
Posted Date:
Office Address:
Subject: Q-- Pathology/Cytopathology New England Veterans Affairs Medical Centers
Classification Code: Q - Medical services
Solicitation Number: VA24115N0536
Contact: Heather L SimpsonContract Specialist 508-254-2599 mailto:[email protected]
Description:
Sources Sought Notice - Cytopathology and Surgical Pathology Cases
This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA's understanding of your company's offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought.
This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and their available products in response to the requirement described below. Vendors are being invited to submit information relative to their potential of fulfilling the requirement below, in the form of a capability response that addresses the specific requirement identified in this Sources Sought.
The
GENERAL REQUIREMENTS
The contractor must provide the following services:
" Shall perform consultation services entirely upon their premises.
"ill provide faxed results as well as hard copy.
" Shall carry out its functions hereunder in full compliance with all local, state, and federal laws or regulations.
" Provide consultation report that includes the laboratory's name that performed the consultation, laboratory specific accession number, the date and time a specimen was collected, received by the laboratory and completed, and the pathologists signature and technologist initials where appropriate.
" Shall certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VISN 1 site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA).
" Provide faxed test results as well as hard copy to the requesting VA laboratory within 48 hours of receipt.
" The contracting laboratory shall not release patient's records that include test results, without the specific written consent to release such information as provided by the patient, to any person other than the ordering healthcare provider or designee. All member records shall be treated as confidential so as to comply with all state and federal laws regarding the confidentiality of patient's records. This provision shall survive termination of the resulting contract award.
" Shall certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VAMC site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA).
LICENSING AND ACCREDITATION:
1. Shall have all licenses, permits, accreditation certificates required by law.
2. Shall be accredited by the
3. Contractor Personnel assigned by the Contractor to perform the services covered by this contract shall be eligible to provide the services of this contract and licensed in a State, Territory, or Commonwealth of
4. Must comply with the regulatory requirements of Health and
5. Shall certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VISN 1 site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA).
Quality Control:
To ensure proper handling and test performance, the contractor shall provide the following updated information upon request during the life of the contract:
"
" The contractor's facilities, methodologies (defined as the principal of the method and the references), and quality control procedures may be examined by representatives of the VA at any time during the life of the contract.
VA Locations: Please provide coverage areas in your response.
" VA
" VA Togus, 1 VA Center,
" VA
"
" VA Providence,
" VA
RESPONSE COMMITMENT
I. NOTES:
A. All questions, comments or concerns should be directed to [email protected]
B. Submittals furnished will not be returned to the sender. No debriefs will be conducted. Eligibility in participating in a future acquisition does not depend upon a response to this notice.
C. Proprietary information is neither requested nor desired. If such information is submitted, it must clearly be marked "proprietary" on every sheet containing such information, and the proprietary information must be segregated to the maximum extent practicable from other portions of the response (e.g., use an attachment or exhibit).
II. TIMELINE :
A. This request will close on stated date within the FBO site.
III. Requested information:
Interested parties shall provide the following information in addition to your capability response:
A. Format:
1. MS Word or pdf format (please ensure email is under 5 mb)
2. Page limit - 2-4 pages (please make the response as brief and concise as possible)
3. Company name and Sources Sought number listed on each page
B. Specifics:
1. In your response, please provide the following information based on the requirement.
a. Your company's capability of fulfilling this requirement as it is described.
2. Please also provide name of company, company address, a contact person's name, telephone number, fax number and email address.
3. DUNS number, and indicate if actively registered on System for award management (SAM)
4. Contractual vehicles the company holds, such as NAC or GSA schedules.
5. Socio-economic Status & NAICS Code: State the size of your company [e.g., 8(a) (including graduation date), HUBZone-certified small business, Service-Disabled Veteran-Owned small business, small business, large business, etc.].
Notes:
1. This Sources Sought is for planning purposes only, and does not constitute a commitment, implied or otherwise, that a procurement action will follow. The
2. The content of any responses to this notice may be reflected in any subsequent solicitation, except for content marked or designated as business confidential or proprietary which will be fully protected from release outside the government.
Contract Specialist
Email: [email protected]
ATTACHMENT A
Testing and estimate usage, based on last year's history
Surgical Pathology Estimated Annual Usage
Description CPT Code Units
Surgical Pathology 88305 36
Immunoflourescence 88346 330
Immunocytochemistry 88342 16
Electron Microscopy 88348 27
Special Stain 88312 2
Special Stain 88313 77
Special Stain 88314 24
Determ Histoche- muscle biopsy 88319 34
Surg path (margins reviewed) 88307 2
In Situ Hybridization 88365
Surgical Pathology 88305 34
Immunoflourescence 88346 349
Immunocytochemistry 88342 11
Electron Microscopy 88348 26
Special Stain 88313 81
Special Stain 88314 9
114.40 Slide Consultation 88321 18
Surg Path, Gross/Micro level V 88307 1
Determinative Histochemistry 88319 9
Special Stains (SEP) 88312 4
Clinical Pathology
Factor VIII Assay 85240 1
B Cell Total 86355
T Cell Total 86359
Absol CD4 & CD8 86360
Nat Killers 86357
Flow Cytometry Tech 88184
Flow Cytometry Tech 88185
Platelet Aggregation 85576 x 6
Ristocetin 85576 x 5
ANA titer 86039 5
NRNP 86235 3
SM 86235 3
SS-A 86235 3
SS-B 86235 3
Anti-DS-DNA 86225 4
Carboxyhemoglobin 82375
Methemoglobin 83050
ANA-Hep 2 substrate (screen) 86038 10
Factor IX assay 85250 1
Factor V Assay 85220
Factor X Assay 85260
Factor II assay 85210
Factor VII assay 85230
Factor XI assay 85270 1
Link/URL: https://www.fbo.gov/spg/VA/BoVAMC/VAMCCO80220/VA24115N0536/listing.html
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