Sources Sought Notice – Q– Specialized Lab Testing Services for VA Connecticut Healthcare System
Notice Type: Sources Sought Notice
Posted Date:
Office Address:
Subject: Q-- Specialized Lab Testing Services for
Classification Code: Q - Medical services
Solicitation Number: VA24117Q0021
Contact: Valerie DeAngelisContracting Specialist 401-459-4760 x1594 mailto:[email protected]
Description:
Providence VAMC
Sources Sought Notice - Specialized Laboratory Testing Services and Autopsy Services for VA CT
This is a Sources Sought notice and not a request for quote. This request is solely for the purpose of
conducting market research to enhance VHA's understanding of potential sources and their capabilities to provide these services. The Government will not pay any costs for responses submitted in response to this Sources Sought Notice.
This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and
their available products in response to the requirement described below. Vendors are invited to
submit information relative to their potential of fulfilling the requirement below, in the form of a
capability response that addresses the specific requirement identified in this Sources Sought.
The
General Requirements:
1. Perform testing services entirely upon their premises.
2. Accept
3. Perform analytical testing for VAMC patients for the tests defined in the test menu included as Attachment A. The Contractor shall bill only for the tests specified in the request sent by the
4. Provide a reference test manual, and report of analytical test results and consultative services as required assimilating the full scope of its laboratory operations.
5. Provide VAMC with appropriate laboratory supplies not customarily utilized by the VAMC. These supplies are to be used by the VAMC only in connection with specimens being sent for testing to the contractor.
6. Carry out its functions hereunder in full compliance with all local, state, and federal laws or regulations.
7. Provide all test result reports/consults immediately by fax to the send-out office of the
8. Refer to the following list to communicate abnormal test results and uncommon malignancy results within 24 hours of detection and verification of these results. Critical Test results will be communicated within 2 hours of detection and verification.
a. Flow Cytometry Results: Monday - Friday (8-5p): POC and Phone# to be provided in Award
b. Flow Cytometry Professional Services: Monday - Friday (8-5p): POC and Phone# to be provided in Award
c. Flow Cytometry Professional Services: Saturday - Sunday: Pathologist on call. A VAMC contact list will be provided upon award.
d. Special Coagulation Testing: Monday -Friday (8-5p) - A VAMC contact list will be provided upon award.
e. Surgical Pathology: Monday- Friday: Phone# to be provided in Award
f. All other 24X7: Phone# to be provided in Award
9. Provide a consultation/laboratory result report and at a minimum will contain the following information:
o Patient's full name
o Patient's date of birth
o Patient's full social security number or unique hospital identification number
o Ordering Physician's name
o Date/time of specimen collection, when available
o Date/time test completed
o Test(s) ordered
o Test result(s)
o Flagged abnormal results
o Type of specimen/source
o Any additional comments related to test provided by ordering physician, if applicable
o Unsatisfactory specimen shall be reported with regard to its unsuitability for testing
"
" VAMC submitting facility name
" Patient location if supplied
" Date/time specimen receipt
" Abnormal intervals/Toxic & therapeutic ranges, if applicable
" Any other information the laboratory has that may indicate a questionable validity of test results.
" VAMC facility account number
" Contractor accession number
" Contractor address
" Contractor CLIA number
" Reference intervals
" Testing laboratory name
10. Consult with VAMC on test results by telephone as needed.
11. Provide a printed or electronic Laboratory Manual containing the following information:
o Testing methodology for a test must be defined in the laboratory user's manual
o Department hours of operation
o Accreditation
o Technical Staff
o Service Departments (Method of contacting, phone numbers, hours of availability)
o Quality Assurance Information
o Billing Procedures & fee schedules for services provided
o Procedures and criteria for phoning reports and other important information
o Report forms
12. Provide telephone number(s) and contact person(s) to be used by the
13. Maintain the minimum acceptable service, reporting systems, and quality control as specified herein. Immediate (within 24 hours) notification must be given to
14. Assign a specific local account representative.
15. Advise VAMC facility of any planned changes in methodology, procedure or reference ranges at least 14 days prior to changes. In the event that two week notification is not possible due to emergency, contractor shall notify VAMC as soon as possible.
16. Not release patient's records that include test results to any person other than the ordering healthcare provider or VA Pathology and Laboratory Medicine staff member. All member records shall be treated as confidential so as to comply with all state and federal laws regarding the confidentiality of patient's records. This provision shall survive termination of the resulting contract award.
17. Certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VAMC site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA).
18. Provide 4 quarterly (Oct- December, January- March, April-June, July- September) utilization/cost reports and an annual report (for contract performance period) to the sending
Licensing and accreditation -
1. Shall have all licenses, permits, accreditation certificates required by Federal law and State law.
2. Shall be accredited by the
3. Medical Director(s) must have suitable qualifications and experience to direct a laboratory providing consultation services under this contract according to CLIA and CAP standards.
4. Personnel assigned to perform the services covered by this contract shall be eligible to provide the services of this contract and licensed in a State, Territory, or Commonwealth of
5. Shall comply with the regulatory requirements of Health and
6. Shall notify the Contracting Officer immediately, in writing, upon its loss (or any of its subcontractors) of any required certification, accreditation, or licensure.
7. Shall maintain safety and health standards consistent with the requirements set forth by the
Contract Performance Monitoring:
Quality Control: The contractor must operate a successful quality assurance program as required by CAP/CLIA. Services are to be performed in accordance with this Performance Work Statement (PWS). The quality control program shall include procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which the contractor laboratory assures that work complies with the requirement of the contract.
o
o The contractor's facilities, methodologies (defined as the principal of the method and the references), and quality control procedures may be examined by representatives of the VAMC during the life of the contract.
Quality Assurance: The Contractor shall comply with all applicable
Federal Holidays: (The contractor does not have to perform on these holidays with the exception of STAT testing which is required 365 days per year.)
Independence
Hours of Operation: The contractor is responsible for providing services 24 hours per day/ 7 days per week for Stat testing. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. All certifications must be kept current with any change of personnel assigned to this contract.
Contractor Program Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between
Identification of Contractor Employees:
All contract personnel attending meetings, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.
RESPONSE COMMITMENT
I. NOTES:
A. All questions, comments or concerns shall be directed to [email protected].
B. Submittals furnished will not be returned to the sender. No debriefs will be conducted.
Eligibility to participate in a future acquisition does not depend upon a response to this
notice.
C. Proprietary information is neither requested nor desired. If such information is
submitted, it must clearly be marked "proprietary" on every sheet containing such
information, and the proprietary information must be segregated to the maximum extent
practicable from other portions of the response (e.g., use an attachment or exhibit).
II. TIMELINE:
A. This request will close on stated date within the FBO site.
III. Requested information:
Interested parties shall provide the following information in addition to your capability response:
A. Format:
1. MS Word or pdf format (please ensure email is under 5 mb)
2. Page limit - 2-4 pages (please make the response as brief and concise as possible)
3. Company name and Sources Sought number listed on each page
B. Specifics:
1. In your response, please provide the following information based on the
requirement.
a. Your company's capability of fulfilling this requirement as it is
described.
2. Please also provide name of company, company address, a contact person's
name, telephone number, fax number and email address.
3. DUNS number, and indicate if actively registered on System for award
management (SAM)
4. Contractual vehicles the company holds, such as NAC or GSA schedules.
5. Socio-economic Status & NAICS Code: State the size of your company [e.g.,
8(a) (including graduation date), HUBZone-certified small business, Service-
Disabled Veteran-Owned small business, small business, large business, etc.].
Attachment A - Test Schedule
Description/Part Number Estimated Quantity
Cytogenetics
Lymph node culture 88239 0-1
Leukocytes Unstimulated culture 88237 20
Bone Marrow Analysis 88264 20
Interphase 100-300 88275 40
Cytogenetics and molex 88291 2
Chromosome Analysis 88237,88262,88291 0-1
FISH Nucleic Acid 88271 200
Pathology
Immunoperoxidase 88342 200
Immunoperoxidase 88342-tc 304
Immunoperoxidase 88344 4
Tissue Exam 88302 -tc 0-1
Consult 88321 100
FISH 88365 10
MGMT genex 81479 3
Laser Micro disection 88380 0-1
Microdisection 88381 0-1
Molecular DNA Probe 88271 106
Molecular Interphase 88274 40
Special Stains 88312 5
Special Stains II 88313 135
Professional Interpret G0452 60
Gene Rearrangement 81261 20
Surg Path Level IV 88305 28
Immuno Studies 88346 150
Tissue Exam 88304 2
Electon Mic 88348 20
Tissue Exam 88309 0-1
Consult 88323 1
Consult 88325 12
Molecular Isolation/Extraction 83890 0-1
Bone
Histochem/FS 88314 20
Cytogenetics and molex 88291 45
IHC additional AB 88341 100
Morphomet Analysis 88360 41
Decalcification 88311 0-1
Cytopath Fluid 88112 0-1
Interpretation and report 83912 15
MSI PCR 81301 2
Autopsy Services
Autopsy Services complete without brain 88020 3
Autopsy Services complete with brain 88025 3
Autopsy Services limited 88036 3
Autopsy Services limited to single organ 88037 3
Autopsy Services complete with brain and spinal cord 883027 3
Dermpath
Immuno Studies 88346 70
Surg Path Level IV 88305 10
Stains 88342 (G0461) 5
IHC single AB 88342 26
Dermpath Consult 88321 30
Special Stains, group 1 88312 5
Special Stains group2 88313 1
Consult with slide 88323 3
Immuno Studies, each additional 88350 40
Immuno Studies, each additional 88341 25
Specialized Testing
Special Coag Interpretation 85390-26 3
Interpretation Flow Marker 2-8 88187 10
Interpretation Flow Marker 88188 2
Interpretation Flow Marker 16 or more 88189 10
BCR/ABL Screen Bone Marrow G0452 -26 2
CYCLIN D1, interpretation G0452 -26 6
T-Cell Re-arrangement G0452 -26 2
B-Cell Re-arrangement G0452-26 2
Special Stains Interpretation 88104-26 2
Acute Myelocytic Leukemia P G0452 2
Molecular Interpretation G0452-26 0-1
Igh gene rearrange amp meth 81261 0-1
Flow Professional 88180 0-1
PTH BR 83970 1
Mycobacterium (PCR) 87556 1
Special Stains interpretation 88104-26 2
Mutation Scan 83903 1
BRAF PCR 81210 1
Ki-RAS (PCR) 81275 1
FLT3-IDT AND FLT-D835 BONE G0452 1
SPEP 84165 1
Immunofix Electroph 86334 1
JAK2 MUTATION BONE MARROW G0452 1
Human Identity Testing (DNA matching)
Amplification 83898 0-1
Archival Retrieval 88363 0-1
Link/URL: https://www.fbo.gov/spg/VA/PrVMAC650/PrVAMC650/VA24117Q0021/listing.html
Sources Sought Notice – Q– MEDICAL CODING SERVICES – STL
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